Administrative Coordinator-Berkeley

California Lutheran University Berkeley, CA Full-time Administration / Clerical

Posted on May 7, 2024

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Administrative Coordinator-Berkeley

Position Category: Staff (Non-Exempt)
FLSA: Non-exempt
FTE: 1.0 (40 hours a week)
Location: Berkeley

University Background:
The mission of California Lutheran University is to educate leaders for a global society who are strong in character and judgment, confident in their identity and vocation, and committed to service and justice. Founded in 1959 in beautiful Ventura County, the university has an enrollment of about 4,000 undergraduate and graduate students who come from across the nation and around the world from a diversity of backgrounds, cultures and faiths. As a federally recognized Hispanic-Serving Institution, Cal Lutheran is looking for candidates with a dedication to and success in working in diverse communities. The university is committed to an inclusive learning and work environment that values individual differences and respects each person’s dignity.

Basic Function:
The Administrative Coordinator reports to the Rector and the Dean and manages and performs a variety of administrative duties for the seminary.

Representative Duties:

Assist the Office of Contextual Education and administration offices (Rector, Dean, and Associate Dean) with synodical, congregational and churchwide connections as well as other institutional partners and individuals. E
Coordinate, train, and direct the work of student workers. E
Coordinate various meetings, including room reservations, set-up, catering and media requirements and manage the institutional calendar. E
Provide basic tech support for classroom and event technology, liaising with CLU IT services as needed. E
Create and update lists of courses and Graduate Assistants, keep updated directories of faculty, staff, and students for internal use, monitor class rosters and provide reports to the Dean, manage book lists, Library cards and holds, and provide information for course evaluations. E
Receive, distribute, share, and archive paperwork & student progress for the Office of Contextual Education and the Assoc. Dean’s Office. E
Create, develop, maintain, and update specialized and custom forms, databases, logs, files, records, and reports, including confidential files while controlling the release of sensitive information. E
Manage budgets; compile the office budget and supporting data; maintain controls on expenditure accounts. E
Coordinate technological needs of the seminary (Cal Lutheran & outsourcing) E
Perform other administrative duties as required to support the mission and function of the seminary.
Input and update student information in Colleague.
Student ID cards.
Oversee the production and posting of internal signage (e.g., classroom usage signs). E

E=Essential Duties

Knowledge Of:

Microsoft Suite, Google Suite, Adobe Creative Suite
Basic computer applications
Learning technology equipment
Time management skills

Ability To:

Use basic computer applications (e.g. Microsoft Suite, Google Suite, Adobe Creative Suite) and learn new programs as needed
Operate office equipment including computers and supporting virtual meeting technology
Meet deadlines by prioritizing work
Manage multiple tasks and projects at the same time
Interface with various constituencies including outside vendors, visitors, students, faculty, staff, and alums
Work effectively with frequent interruptions
Work both independently and collaboratively as needed
Interpret and apply general administrative and university policies and procedures
Perform administrative support and clerical duties
Exercise good judgment and maintain confidentiality in maintaining critical and sensitive information, records, and reports
Communicate clearly and concisely both orally and in writing
Prepare reports by gathering and organizing data from a variety of sources
Provide training, guidance, and supervision of student workers
Schedule and coordinate meetings, conferences and appointments
Take initiative to help with the daily operations of the seminary

Minimum Qualifications:
Any combination equivalent to: Two years of college and 2 years administrative assistant experience.

Preferred Qualifications:
N.A.

Licenses and Other Requirements:
none

Physical Abilities:
Detect to understand appropriate written correspondence; communicate clearly to exchange information in person and on the telephone; operate a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer; stationary position for extended periods of time; move or transport light objects up to 15 lbs; position self to store and/or retrieve files

Working Environment:
Busy office environment; subject to frequent interruption

Hiring Range 27.00-29.00
Posting Number: Staff003402022
Open Date: 05/06/2024
Close Date: 5/20/2024

Application Procedure/Special Instructions

To apply, visit https://careers.callutheran.edu/postings/11686

California Lutheran University is committed to providing equal opportunity in employment for all persons, regardless of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, genetic information, gender, gender identity or expression, or any other basis protected by applicable law. No person shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination in any program, activity or facility of the University on the basis of these factors in a manner consistent with applicable federal and state laws, regulations, ordinances, orders and rules, and University’s policies, procedures, and processes.

Upon request, reasonable accommodations in the application process can be provided to individuals with qualifying disabilities. Please contact the Human Resources Department for further information or to request an accommodation.

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Administrative Coordinator-Berkeley

California Lutheran University

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