Administrative Assistant-Honors College
Texas Christian University
Fort Worth, TX
Full-time
Administration / Clerical
Posted on May 6, 2024
Job Summary:
The Administrative Assistant is responsible for providing administrative support by coordinating activities, supporting programs and facilitating department objectives. Responsibilities are performed at the front desk during business hours.
Duties & Essential Job Functions:
1. Manages public relations by opening and closing the Honors College office, greeting customers, constituents and colleagues, in person or on the telephone; answering or referring inquiries, providing information and assistance regarding department functions.
2. Assists in maintaining departmental calendars; arranging meetings, conferences, teleconferences and travel.
3. Assists in maintaining department events and meetings by making guest travel arrangements, choosing menus or purchasing food, reserving facilities, ordering decorations, preparing agendas, programs and taking minutes.
4. Organizes work by reading, routing and answering correspondence; collecting, maintaining and prioritizing information; managing department procedures and telecommunications.
5. Facilitates department projects by creating and documenting the process to implement projects; monitoring project progress; coordinating activities; communicating with vendors; resolving problems; making recommendations for management approval.
6. Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
7. Produces information by developing, transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
8. Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques, making recommendations for changes.
9. Performs other related duties as assigned.
Required Education & Experience:
• High School diploma or GED equivalent.
• 1 year of basic office experience.
Preferred Education & Experience:
• Bachelor's degree
• 3 years of office experience
Required Licensure/Certification/Specialized Training:
• None
Preferred Licensure, Certification, and/or Specialized Training:
• None
Knowledge, Skills & Abilities:
• Knowledge of customer service techniques.
• Knowledge of basic research techniques.
• Knowledge of basic accounting practices.
• Skill in the use of Microsoft Office, including Word and Excel.
• Skill in problem solving and communicating resolutions.
• Ability to communicate clearly both orally and in writing.
• Ability to draft grammatically correct correspondence.
• Ability to evaluate and make recommendations to improve operations.
TCU Core Competencies:
University Core Competencies definitions may be found on the Human Resources website and in the staff performance management system.
Physical Requirements (With or Without Accommodations):
• Visual acuity to read information from computer screens, forms and other printed materials and information.
• Able to speak (enunciate) clearly in conversation and general communication.
• Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face-to-face interactions.
• Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting.
• Lifting and moving objects and equipment up to 10 lbs.
Work Environment:
• Work is indoors and sedentary and is subject to schedule changes and/or variable work hours.
• This role is an on campus, in-person position.
• There are no harmful environmental conditions present for this job.
• The noise level in this work environment is usually moderate.
AA/EEO Statement:
As an AA/EEO employer, TCU recruits, hires, and promotes qualified persons in all job classifications without regard to age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, ethnic origin, disability, genetic information, covered veteran status, or any other basis protected by law.
The Administrative Assistant is responsible for providing administrative support by coordinating activities, supporting programs and facilitating department objectives. Responsibilities are performed at the front desk during business hours.
Duties & Essential Job Functions:
1. Manages public relations by opening and closing the Honors College office, greeting customers, constituents and colleagues, in person or on the telephone; answering or referring inquiries, providing information and assistance regarding department functions.
2. Assists in maintaining departmental calendars; arranging meetings, conferences, teleconferences and travel.
3. Assists in maintaining department events and meetings by making guest travel arrangements, choosing menus or purchasing food, reserving facilities, ordering decorations, preparing agendas, programs and taking minutes.
4. Organizes work by reading, routing and answering correspondence; collecting, maintaining and prioritizing information; managing department procedures and telecommunications.
5. Facilitates department projects by creating and documenting the process to implement projects; monitoring project progress; coordinating activities; communicating with vendors; resolving problems; making recommendations for management approval.
6. Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
7. Produces information by developing, transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
8. Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques, making recommendations for changes.
9. Performs other related duties as assigned.
Required Education & Experience:
• High School diploma or GED equivalent.
• 1 year of basic office experience.
Preferred Education & Experience:
• Bachelor's degree
• 3 years of office experience
Required Licensure/Certification/Specialized Training:
• None
Preferred Licensure, Certification, and/or Specialized Training:
• None
Knowledge, Skills & Abilities:
• Knowledge of customer service techniques.
• Knowledge of basic research techniques.
• Knowledge of basic accounting practices.
• Skill in the use of Microsoft Office, including Word and Excel.
• Skill in problem solving and communicating resolutions.
• Ability to communicate clearly both orally and in writing.
• Ability to draft grammatically correct correspondence.
• Ability to evaluate and make recommendations to improve operations.
TCU Core Competencies:
University Core Competencies definitions may be found on the Human Resources website and in the staff performance management system.
Physical Requirements (With or Without Accommodations):
• Visual acuity to read information from computer screens, forms and other printed materials and information.
• Able to speak (enunciate) clearly in conversation and general communication.
• Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face-to-face interactions.
• Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting.
• Lifting and moving objects and equipment up to 10 lbs.
Work Environment:
• Work is indoors and sedentary and is subject to schedule changes and/or variable work hours.
• This role is an on campus, in-person position.
• There are no harmful environmental conditions present for this job.
• The noise level in this work environment is usually moderate.
AA/EEO Statement:
As an AA/EEO employer, TCU recruits, hires, and promotes qualified persons in all job classifications without regard to age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, ethnic origin, disability, genetic information, covered veteran status, or any other basis protected by law.
