Administrative Assistant
Administrative Assistant
Brazos Transit District
Position Title: Administrative Assistant- Full-time
Location: Bryan
Salary: DOQ
Position Available: Immediately
Qualifications: Position manages daily workflow of front office, including internal paperwork, purchase orders, invoices, timesheets and ticket sales. Basic knowledge of office equipment required. Position interacts with other department staff, greets visitors. Will have receptionist duties intermittently and other miscellaneous duties as assigned. Works closely with Deputy CEO.
Essential Functions
• Managing the day-to-day workflow of all purchase order functions to include, but not limited to preparing
purchase orders, maintaining and reconciling a purchase order log.
• Advising and guiding appropriate staff to ensure proper purchase order procedures are being followed.
• Maintain accurate purchase order documentation and/or files in the required order.
• Act as a liaison between vendors and BTD when requested.
• Keep yourself and BTD up to date and current with FTA’s BPPM, FTA & State regulations maintain and
update the Procurement Policy and Purchasing Procedures Manual on yearly basis.
• Checks all invoices to ensure correct price and follows through to ensure that materials ordered have been
received.
• Count fare box revenue every other week or when business necessitates.
• Reconcile daily deposits.
• Serve as backup for the Receptionist job when business necessitates.
• Reconcile operators time using Trapeze and BTD developed programs and create time sheets. Release
time sheets to supervisors and make any necessary corrections when approved by the Deputy
CEO/General Manager.
• Be familiar and up to date with all services provided by BTD and our affiliates.
• Be familiar and up to date with BTD’s program policies and procedures.
• Maintains awareness of current organization and industry trends, keeps ahead of industry’s developments
and applies best practices to areas of improvement.
• Maintain confidentiality of information and Professional Customer/Employee/Supervisor relations.
• Maintain the standards of BTD, including but not limited to the Drug & Alcohol, ADA, EEO, Title VI, Code of
Conduct and safety policies and procedures.
• Ability to operate in a constant state of alertness and in a safe manner.
• Additional duties as assigned
Posting Date: 6/2/2022
Closing Date: Until Filled
Posting #: 566-2022
Applications are available at 2117 Nuches Ln, Bryan, Monday-Friday, from 8 a.m. to 5 p.m., or at www.btd.org. Resumes not accepted in lieu of application.
Brazos Transit District is an equal opportunity employer and will not discriminate against an employee or applicant for employment because of race, color, religion, gender, age, marital status, national origin, or physical disability unless based upon a bona fide occupational qualification. If you believe you have been discriminated against, you should notify the EEO Officer or the EEO Commission. Brazos Transit District is a Drug & Alcohol-Free Workplace.