Assistant Director of Stewardship

University of Pennsylvania Philadelphia, PA Full-time Education

Posted on April 19, 2024

Apply Now

Assistant Director of Stewardship

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title
Assistant Director of Stewardship

Job Profile Title
Staff Writer B

Job Description Summary
Reporting to the Director of Stewardship, the Assistant Director of Stewardship provides support in managing, overseeing, and organizing Penn Medicine Development & Alumni Relations' stewardship programs. A key contributor to our growing and highly collegial department, the Assistant Director manages and tracks the stewardship pipeline for PMDAR and collaborates with gift officers from a wide range of areas within PMDAR - including teams for the Perelman School of Medicine, Abramson Cancer Center, University of Pennsylvania Health System, and Biomedical Research - on the design and execution of annual and multi-year stewardship plans for donors of all levels, and also collaborates with colleagues across Penn Medicine and the University of Pennsylvania. The Assistant Director is the administrator for Easy Projects, the Communications and Stewardship team's project management system, and manages the project intake and assignment process and reporting. The Assistant Director also oversees the production, installation, and tracking of donor recognition signage across the medical campus.

Job Description

Job Location - City, State
Philadelphia, Pennsylvania
Specific Duties:

Provides support to the Director of Stewardship in managing, overseeing, and organizing PMDAR's stewardship programs. Manages and tracks the stewardship pipeline.
Serves as the administrator for Easy Projects, the Communications and Stewardship team's project management system. Manages the project intake and assignment process and reporting.
Plans, writes, and executes stewardship materials (includes reports, correspondence, and donor signage communications).
Oversee the production and installation of donor recognition signage. Maintain relationships with vendors and facilities staff. Create and maintain donor recognition records and track available named space opportunities by utilizing Gift Map, Compass, and other systems.
Performs additional duties as assigned.

**Please provide a resume and cover letter in order to be considered for this role. Please upload all documents in the “Resume/CV” section of the application prior to submitting.**

Qualifications:

BA/BS
2-3 years' experience as a professional writer in fundraising, higher education, marketing, health care, or related area or equivalent combination of education and experience required.
Portfolio that demonstrates ability to write persuasively on topics such as the research, clinical care, and educational initiatives under way at Penn Medicine.
Ability to convey scientific concepts to a lay audience.

Professional Skills

Excellent command of language, grammar, spelling, with a good eye for detail—with both copy and graphic design.
Consistently displays a strong sense of ownership over the quality and timeliness of work.
Able to manage a diverse array of individual projects, and is proactive in communicating issues related to workload or expectations.
Anticipates, plans for, and creatively solves problems.
Exhibits optimism, energy, and composure, even in times of personal or professional discomfort.
Constantly aims to minimize institutional risk and maintain confidentiality.
The ability to work effectively with outside vendors, internal stakeholders, databases and contact management systems.
Team-building skills with knowledge of the academic environment preferred, and the ability to relate comfortably to alumni and volunteers, as well as to faculty members, administrators, and staff.
Communicates clearly, and in a timely manner, with stakeholders in the method that is most effective for that audience (e.g. phone versus e-mail).
Driven to meet and exceed the needs of the team: peers, supervisors, and gift officers.
Intellectually curious and eager to learn.
Web and social media experience a plus.

Technical Skills

Proficient with Microsoft Office suite.
Skilled in using desktop and web-based design software and creative tools such as InDesign and Canva.
Experience using research tools such as Google Scholar and library catalogs.
Experience using databases, project management, and contact management systems.
Experience in utilizing social media and online communications platforms a plus.
Occasional lifting 25 lbs. or less.

Department / School
Development and Alumni Relations

Pay Range
$43,919.00 - $60,000.00 Annual Rate
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay

To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/3535-Market/Assistant-Director-of-Stewardship_JR00088659-1

Apply Now

Assistant Director of Stewardship

University of Pennsylvania

PRODUCTS & FEATURES

Services